Business Services Policy

The Hennessey Public Library will make the following business services available to the public:

  • Copying
  • Scanning
  • Faxing
  • Emailing

I.  FEES

The cost for copying and/or printing is 10 cents per page (one page equals one side; double-sided equals two pages). The cost for printing on the color printer is $1 per page.  Copies will be held for one week if payment is not made at time of printing, and will be destroyed if not purchased within that time.  Payment will not be accepted prior to printing.  The patron is responsible for paying for every page printed even when printing occurs in error unless it is a staff error.

Scanning/Emailing—$1 per page

Fax Fees--$1 per page

II.  TIME LIMITATIONS

Copies that continue to print after closing time will not be available until the next business day. No scanning will be done after 5:45 pm. Items may be left for scanning the next business day. A contact number must be provided.

III.  COPYRIGHT

It is the responsibility of the patron to observe the copyright law.  This institution reserves the right to refuse a copy order that breaks the copyright law.

Title 17, United States Code, governs the making of photocopies or other reproductions of copyrighted material.  Under certain conditions specified in the law, libraries are authorized to produce a photocopy or other reproduction.  One of these specified conditions is that the photocopy or other reproduction is not to be "used for any purpose other than private study, scholarship, or research."  If a customer makes a request, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that customer may be liable for copyright infringement.

 

Reviewed and Revised 2-11-2016

Reviewed and Approved 5-14-2018
Children's Safety Policy

The Hennessey Public Library provides special programs for children that provide enjoyable experiences for our young patrons. The Library staff believes that young readers grow up to become adult patrons and wish to do everything possible to encourage youngsters to be regular visitors to the Library. Library personnel take seriously their responsibility to provide safe access to the Library. It is important that parents or guardians also fulfill their responsibility for the individual child's safety and well-being.

Children must not be left unattended in the Library. A child left on their own may endanger themselves or others. Library personnel will not tolerate disruptive or potentially dangerous behavior and will correct children who misbehave. Parents must work with Library staff to provide a pleasant and safe environment for all patrons. All minors (ages 0-17) must have a current address and parental/guardian phone number on file in the case of an emergency.

The following policy has been established to provide for the protection of Hennessey Public Library's youngest patrons.

I.  UNATTENDED CHILDREN

Children ages 0-8 cannot be left unattended in the Library. They must be accompanied at all times by a person age 13 or older such as a parent/guardian, sibling, or babysitter.

Parents of children attending Library programs are encouraged to remain in the Library. Children attending programs will be supervised by Library personnel only during the time of the program and parents are responsible for picking up their children within 15 minutes of the program’s end. 

Groups meeting in the Library are responsible for the actions of any children attending or attending with their parents/guardians.

Library staff guidelines for dealing with unattended children:

  • The staff member will attempt to locate or call the parent/guardian.
  • If no parent/guardian can be located within one hour, or if the Library is closing, the staff member will notify the Hennessey Police Department.
  • Under no circumstances will a staff member take a child out of the building or transport a child to another location.

On school days, children ages 9-17 may be left unattended for no more than two hours, unless they are attending a scheduled Library program, such as a book club, or are volunteering.

II.  UNATTENDED CHILDREN AT CLOSING TIME

Parents must pick up their children no later than 15 minutes prior to closing time or shortly after the end of a scheduled Library program.

Library staff guidelines for dealing with unattended children at closing time:

  • 30 minutes prior to the Library's closing, the staff will urge all unattended children to call their parents/guardian if they are not walking home or do not have a ride yet. If parent/guardian cannot be located by closing time, the Hennessey Police Department may be called to pick up the child.
  • If the parents/guardian have been contacted and are coming, staff members are authorized to wait with the child up to 15 minutes after closing time. After 15 minutes, the police may be notified.
  • If the child has been picked up by the police, a staff member will post a note on the door advising the parent/guardian of the circumstances and stating where the parents/guardian can locate the child.

 

III.  DISRUPTIVE OR DANGEROUS BEHAVIOR

Children are not allowed to be disruptive, such as running, yelling, fighting, climbing on furniture, using abusive language, or engaging in any other unacceptable behavior in the Library or on the Library grounds as stated in the Patron Code of Conduct Policy.

Library staff guidelines for dealing with a disruptive child:

  • A staff member will verbally tell the child to stop the behavior. Per the Patron Code of Conduct Policy, the child will receive two verbal warnings.
  • If disruptive behavior continues after the verbal warnings, a staff member will ask the child to leave the Library. The child may not return for the duration of that day or several days, at the staff member’s discretion. Should the child require a parent/guardian for transportation, the staff member will call for transportation. The Library Director or staff member will also call and inform the parents/guardian that their child was asked to leave the Library for a stated period of suspension and explain the circumstances.
  • A child igniting fire in any form or brandishing a weapon will immediately be reported to the Hennessey Police Department.

 

IV.  SICK CHILDREN

Children who may not attend school due to communicable disease or parasites may not be left unattended at the Library. Likewise, children who are visibly ill, as observed by Library staff, may be asked to leave so as not to infect other patrons and staff.

Library staff guidelines for dealing with a sick child:

  • A staff member will determine if the child is not in attendance at school because of illness or parasites or is visibly ill and will send him/her home.
  • If the child is without transportation, a staff member will call the parents/guardian and request that the child be picked up as soon as possible.

 

Adopted, Reviewed and Approved 10-6-2011

Reviewed and Revised 11-5-2015

Reviewed and Revised 5-13-2019
Circulation and Library Cards Policy

It is the mission of the Hennessey Public Library to offer unrestricted free access to information to patrons. The Library will not limit legal access to any Library materials or information obtained from Library materials, including but not limited to, books, DVDs, audiobooks, e-books, and Internet.

Library cards will be available free of charge to patrons of the Library who are ages 6 or older. All patrons will be personally responsible for all information accessed and materials checked out using their Library card number.  A parent or guardian responsible for materials borrowed on a juvenile card may restrict materials loaned on the card.

I. PATRONS AND LIBRARY CARDS

A patron of the Hennessey Public Library:

  • Lives in Hennessey or within a 30-mile radius of the Hennessey Public Library, or
  • Works in the Hennessey area, or
  • Owns property in Kingfisher County

Persons who do not meet the above criteria may obtain a Library card by paying an annual fee of $15. This fee entitles them to check out e-books but not physical Library materials, unless otherwise permitted by the Library Director.

To apply for a Library card, a person must show a photo ID and proof of current address. Proof of address can be photo ID, a checkbook, utility bill, car registration, etc.

There are several types of Library cards:

  • Adult (age 18 or older)
  • Juvenile (minor, age 6-12)
  • YA (minor, age 13-17)
  • Family (parent/guardian and minors sharing a card)
  • Group (business or organization)

 

II. AGE LIMITATION

An applicant must be age 6 or older to apply for a Library card.  A responsible person, such as a parent or guardian, must sign the application of a minor. This person is responsible for the fines and other charges that may occur in the use of the card. Oklahoma Statute 1040.75 defines a minor as an unmarried person less than 18 years of age. 

III. REPLACEMENT CARDS

There will be a $1 charge for replacing lost cards.

IV. LOAN PERIOD

The maximum loan period for Library materials is 30 days.

Books and audiobooks may be checked out on loan for a period of two weeks and renewed for an additional two weeks. DVDs may be checked out for one week and may be renewed for an additional week.

V. CHECKOUT LIMITATIONS

To physically check out Library materials, the patron must show his/her Library card or a photo ID. Library staff cannot check out any Library materials without proof the patron is who he/she says they are.

There will be a limit on the number of materials loaned per Library card:

  • No more than a total of 10 items may be checked out per individual card.
  • No more than 4 DVDs may be checked out per Library card.
  • No more than a total of 40 items may be checked out per family card.
  • No more than three family members in a single household may hold individual cards. As such, families of four or more in a single household must share a family card. A family card will be issued in the name of an adult in the household.

 

VI. OVERDUE MATERIALS

Overdue materials are subject to a fine and must be returned before other materials may be borrowed; however, the fine for materials shall not exceed recorded cost. There will also be a grace period and periodic amnesty or half-price fines.

Fines:

  • Audio/print books is 5 cents per day.
  • DVDs are $1 per day.

The day the material is due and the day returned will not be included in calculation.

VII. PARENTAL RESPONSIBILITY

A minor’s Library card must be signed by a parent/guardian or other adult who agrees to be responsible for items borrowed on the card.

Juvenile/YA cards will not be issued without the signature of a responsible party, who must be present at the time of the card being issued.

VIII. PARENTAL RIGHTS & CARD CANCELLATION

The parent/guardian or responsible party has the right to cancel the minor patron card for their child and also has the right to restrict materials borrowed on the card. However, the privacy of the minor borrower is protected by law, and the responsible party may access the record of the minor borrower only with the permission of said minor. (Refer to Confidentiality of Patron Library Records Policy for more details.)

Library staff procedures for cancellation of a minor card:

  • A parent/guardian may direct the Library to cancel a minor card by signing and notating date of cancellation on the application card of the child.
  • Should a parent/guardian choose to restrict the borrowing of certain Library materials, the Library staff will insert a blocking message or blocking code in the computer record of the child.
  • A parent/guardian may choose to revoke computer access only and allow the child to retain all other Library privileges.
  • The patron status of a child may be reinstated by the parent/guardian at any time or by the child upon reaching the age of majority.

 

IX.   RESTRICTION ON “R” RATED MOVIES

The Hennessey Public Library is committed to the freedom to read and view legally accessible materials. Until the question of legality of providing “R” rated movies to minors is settled, the Library will restrict check out of these materials to adults, age 18 or older.

Library staff guidelines for checking out “R” rated DVDs:

  • A patron who wishes to check out “R” rated materials must have a designation of “Adult” on the Library card record.
  • The age of the patron may be verified by driver’s license, parental verification, or birth certificate.
  • Patrons under the age of 18 who have been declared emancipated are not exempt.
Adopted 2-6-2003

Revised 7-10-2003

Revised 1-10-2008

Approved 12-8-2011

Revised 3-14-2013

Revised 12-10-2015

Revised 6-9-2016

Reviewed and Revised 5-13-2019
Computer Access and Internet Use Policy

It is the mission of Hennessey Public Library to offer free access to information to its patrons.

I. COMPUTER ACCESS

The Library’s public computers are available to all Library patrons ages 9 and older. Minors (ages 9-17) who wish to play games on the public computers are required to use laptops issued by the Children’s Librarian. Three desktop computers and five laptops are available to all patrons for public use within the Library; patrons are prohibited from leaving the Library with a Library laptop. There is a separate handicap desktop computer workstation outfitted with a bright yellow keyboard and screen reader software available for visually impaired and physically handicapped patrons.

Public computer use by patrons is limited to a maximum of three hours. However, there is a limit of 30 minutes per session when other patrons are waiting to use the computers. Sessions longer than three hours may be approved at the Library Director’s discretion.

Public computer use specifically for gaming by minors is limited to a maxium of one and a half hours (90 minutes). However, there is a limit of 30 minutes per session when other minors are waiting to use the laptops.

Library staff procedures for computer access:

  • Staff will maintain a computer access sheet to monitor computer usage time.
  • Minor patrons must sign in using their library card.
  • Adult patrons must sign in, using either their library card or name.
  • Patrons who do not relinquish the computer at the end of their allotted time may lose computer access privileges.
  • Patrons who expect a session to exceed 30 minutes and who cannot complete the activity in multiple sessions (i.e. FAFSA applications, federal document downloads, insurance forms, etc.) may make an appointment with the Library Director to reserve a computer for allotted period of time not to exceed Library hours.

Access to the Library staff computers will be limited to staff only unless otherwise permitted by the Library Director.  Only Library staff will be given admin passwords.

II. INTERNET ACCESS

The Library is responsible for providing a technology protection measure that blocks or filters Internet access per the Children’s Internet Protection Act (CIPA). (To learn more about CIPA, go to https://www.fcc.gov/consumers/guides/childrens-internet-protection-act.) This content filter must protect against access by minors to visual depictations that are obscene, child pornography, or harmful to minors. The content filter may be updated to allow certain websites for adults engaged in bona fide research or other lawful purposes.

Unauthorized access, including “hacking”, and other unlawful activities including but not limited to unauthorized disclosure, use, and dissemination of personal information regarding minors, will result in loss of computer privileges and will be reported to legal authorities.

The Library cannot be held responsible for the effectiveness of any filtering software in use because no filter will eliminate all offensive material from view; however, computer screens will be placed in full view of Librarians for monitoring purposes.

Library staff procedures for Internet use:

  • Patrons ages 9-17 will be allowed access to the Internet only upon receipt of a Library card application signed by a parent/guardian with the appropriate permission block checked. Staff may call to verify signatures.
  • Patrons ages 9-17 must present a Library card for Internet access, and Library staff will verify access permission.
  • When the age of the patron is in question, a driver's license or other photo ID showing birthdate may be used for verification of majority age.

 

III. USER RIGHTS AND RESPONSIBILITIES

Sexually explicit materials may not be printed unless from recognized health information services.

Patrons will be allowed to print or download information in accordance with copyright law. U.S. copyright law (Title 17, U.S. Code) prohibits the unauthorized reproduction or distribution of copyrighted materials, except as permitted by the principles of "fair use”. Users may not copy or distribute electronic materials (including electronic mail, text, images, programs or data) without the explicit permission of the copyright holder. Any responsibility for the consequences of copyright infringement lies with the user; the Library expressly disclaims any liability or responsibility resulting  from such use.

Information may be printed using the Library’s printers. Cost is 10 cents per side for black and white or $1 per side for color. These fees are in place to cover the cost of paper, ink, and maintenance, and is not payment for service or information.

IV. CENSORSHIP

The Hennessey Public Library enforces the right to freedom of access to information within the limits of the current law.  The Library staff will not limit the scope of an adult Internet search so long as the search is both legal and ethical. At no time will the Hennessey Public Library or its staff by held liable for any damages, direct or indirect, that may occur to the user (or the user's data) as a result of Internet service at the Library.

Examples of unethical or illegal uses of the computer include, but are not limited to, the following:

  1. Harassment of other Library patrons which may include, but is not limited to,accessingvisuals or sounds that may be disruptive or offensive to others in the Library.
  2. Harassment of people online which may include, but is not limited to, libel, slander, and threatening communications.
  3. Unauthorized printing or downloading of copyright-protected material.
  4. Accessing 18-and-over-only sites when underage.
  5. Unauthorized access, including so-called “hacking”.
  6. Unauthorized disclosure, use and dissemination of personal information regarding minors.
  7. Contact with minors for the purpose of illegal acts.

Library staff may request that the patron refrain from unethical, illegal, or harassing behavior. Repeated behavior will be considered misuse of Library materials and will cause the Library card to be expired for a period of six months. Illegal use will cause the Library card to be expired permanently and authorities to be called.

 

Revised 4-10-2008

Revised 9-08-2011

Reviewed and Revised 1-7-2016

Reviewed and Revised 5-13-2019
Confidentiality of Patron Library Records Policy

The Hennessey Public Library’s confidentiality of patron Library records policy is based on Oklahoma law that patron records are confidential.

I. CONFIDENTIALITY LAW

Patron records are confidential and are protected by Oklahoma law (Title 65, Oklahoma Statutes, sup. 1985, Section 1-105). A Library patron is allowed to view his/her own record and Library staff may make copies at the patron’s request. No records will be viewed, printed, or released to individuals other than librarians engaged in Library business, or the patron, except with the patron’s authorization or by order of a court of law.

II. DEFINITION OF PATRON LIBRARY RECORDS

Any record, regardless of format, indicating which documents or other materials have been loaned to or used by an identifiable individual or group shall be considered patron records.  This will include but not be limited to book cards, electronic circulation records, and computer sign-in sheets.  This will not include records of publicly available information such as telephone numbers and addresses.

III. DISCLOSURE OF RECORDS

Patron Library records will not be disclosed to any person except to:

  • Persons acting within the scope of their duties in the administration of the Library, i.e. Library staff.
  • Persons authorized to inspect such records by the individual or group. This will include all members of a family listed on a family card and minors who have signed the statement on their Library card application to permit parents or guardians to access their records. Authorization to allow others not listed on the patron’s card to access the patron’s account and/or pay fines on his/her behalf must be submitted by the patron in writing to the Library. Verbal authorization in person or via the phone is not permitted. A notation will be made to the patron’s account once the written authorization is approved by the Library Director. Authorized persons must show a photo ID to access the patron’s account and/or pay fines.
  • Persons authorized to inspect records by order of a court of law.

 

IV. RETENTION OF RECORDS

Electronic circulation records will be kept for an indefinite period of time and will be deleted as the automated system requires for optimal performance. Book cards or other forms of manual records maintained during electrical failure or off-site programming will be kept for the duration of the loan period and then transferred to the automated circulation program and/or shredded.

 

Adopted 7-7-2005

Reviewed and Approved 5-8-2008

Reviewed and Revised 12-10-2015

Reviewed and Revised 5-13-2019
Conflict of Interest Policy

The Hennessey Public Library will maintain a strict Conflict of Interest Policy applicable to Library staff and Library Board.

I.  POLICY STATEMENT

No staff member, board member, or employee of the Hennessey Public Library may participate in the selection, award, or administration of a contract if he or she has a real or apparent conflict of interest.

II.  DEFINITION

  • A conflict of interest occurs when any member of a Library board member, employee, or member of their immediate family receives a financial benefit from the award of a contract.
  • A conflict of interest occurs when a contract is awarded to a business owned by a board member, employee or an employee’s/board member's immediate family.

III. COMPLIANCE

The Library Board and Library Director will ensure compliance with this policy.

Adopted 9-10-2018
Patron Code of Conduct Policy

The Hennessey Public Library’s code of conduct is meant to ensure a clean, respectful, comfortable, and safe Library environment for all Library patrons and staff in which all patrons can use the Library’s materials and services most effectively. Staff and patrons should be mindful of the effects of their behavior on others using the Library’s facilities.

I. GENERAL CONDUCT

General rules of behavior are designed to protect the rights of Library patrons, provide an outline for staff members acceptable and appropriate behavior on the part of patrons, and preserve Library materials and facilities.

Anyone who disregards these regulations is subject to removal from the Library and/or restriction of Library privileges, which may include denial of specific privileges (such as use of computers) to denial of right to use the Library for a specified time period. In the event of inappropriate behavior by a minor, the child’s parent or guardian will be notified by the Library.

Staff members observing unacceptable behavior shall take appropriate action. When a patron is asked to leave the Library for any reason, the staff member shall make a written record of the incident.

The Library Director, or a person designated by the Library Director in the director’s absence, shall review these records and make decisions regarding banning the person for a longer period of time, or until specified conditions are met. If the person is banned for a longer period of time, or until conditions are met, the Director shall forward this information to the person, or in the case of a minor child, his or her parent or guardian, along with an explanation. The Library Director shall offer the person who has been so informed the opportunity to appear before the Library Board at its next meeting to appeal the decision.

When the conduct constitutes a crime or an ordinance violation, the Library Director shall forward a report to the Hennessey Police Department.

II. PERMITTED BEHAVIOR

Any behavior that does not disturb or infringe on the rights of other Library patrons and staff and is not prohibited by law or these regulations.

Patrons are asked to talk quietly and use headphones when listening to audio on the public computers or personal electronic devices.

Patrons may eat food and have beverages in designated areas, such as the hallway and the Brick. The main part of the Library is not a designated area for food or drink unless otherwise permitted by the Library Director.

III. PROHIBITED BEHAVIOR

The following types of disruptive behavior will not be tolerated in the Library:

  1. Any behavior that endangers the safety or health of others.
  2. Violation of any local, state, or federal law.
  3. Violation of other Library policies such as the Computer Access and Internet Use Policy or Photography in Library Policy.
  4. Vandalism or deliberate destruction of Library materials.
  5. Theft of Library materials or the personal property of other patrons and staff.
  6. Jumping around on, knocking over, or willfully damaging Library furniture.
  7. Inappropriate use of the public restrooms such as bathing, shaving, washing hair, having sex, or making a general mess and failing to clean up after one’s self.
  8. Bringing an unauthorized pet into the Library. The only animals allowed in the Library are properly identified service animals (not emotional support animals) and animals part of an authorized Library program.
  9. Entering staff only areas of the Library or areas generally closed to patrons (i.e. auditorium basement or upstairs).
  10. Lewd, indecent, or sexual behavior.
  11. Hate speech.
  12. Use of abusive or intimidating language or gestures toward other patrons or staff members.
  13. Behavior that is willfully annoying, bullying, harassing*, or threatening to another person.
  14. Running, pushing, yelling, or fighting.
  15. Proselytizing, religious or political.
  16. Soliciting of any kind and/or asking for signatures on petitions.
  17. Conducting non-Library related business on the premises that includes exchange of money, goods, or other services.
  18. Monopolizing Library resources or staff time. (See Computer Access and Internet Use Policy for public computer limits.)
  19. Use of the Library telephone, unless otherwise permitted by Library staff.
  20. Loud talking, laughing, or using audio equipment or cell phones that disturbs other patrons.
  21. Use of skateboards, roller blades, skate shoes, or scooters inside the Library or on Library property.
  22. Inappropriate dress or not wearing a shirt or shoes in the Library.
  23. Loitering in the employee parking lot or on the premises after being asked to leave.
  24. Use of alcohol, cigarettes, or illegal substances in the Library.
  25. Eating or drinking beverages in areas designated with signs that say no food or drink allowed.
  26. Poor hygiene that constitutes a nuisance or wearing perfume/cologne that triggers allergic reactions.
  27. Other kinds of behavior deemed inappropriate in the opinion of the Library Director or designated staff members.

*Harassment is defined as any action taken or situation created intentionally to produce psychological or physical discomfort, embarrassment, or ridicule. Harassment is characterized by requests for sexual contact, unwelcome physical advances, or conduct (verbal or physical) of a nature that is intimidating, demeaning, hostile, offensive, or potentially dangerous to self or others.

The Library staff reserves the right to ask a patron to leave the Library for any of the reasons listed above.

IV. DISRUPTIVE PATRONS

Enforcement of these regulations may take the form of any of the following, depending on the severity of the misconduct, which will be determined by the Library staff on duty at the time. The disciplinary procedures listed below are guidelines. The Library may implement any procedure listed, including an immediate ban from the Library premises at any time.

MINOR DISRUPTION:

In the case of a minor disruption, the Library patron will receive two verbal warnings. Warnings consist of asking the patron to stop the prohibited behavior and warning the patron they will be asked to leave if prohibited behavior does not stop.

If the behavior continues, the patron will be asked to leave the Library for a stated period of suspension. Suspension may be just the rest of that day or several days, at the staff member’s discretion.

If the patron is a minor, the Library Director or staff member will call and inform the parents/guardian that their child was asked to leave the Library for a stated period of suspension and explain the circumstances. Parents/guardians of minor children may be held responsible for any damages caused to Library materials or property by their child. 

EXTREME MISCONDUCT:

In the case of any misconduct that, in the judgment of the Library Director or staff member, is extreme, the offender may be given only one verbal warning, may be asked to leave the Library immediately for a stated period of suspension, and/or the police may be called.

Again, suspension may be just the rest of that day or several days, at the staff member’s discretion. If the staff member recommends that a patron’s suspension be longer than one week, that recommendation will be decided upon by the Library Director and/or Library Board.

Library staff guidelines for dealing with disruptive patrons:

  • Remain friendly and calm in addressing the patron situation. Identify yourself as a Library employee.
  • Do not touch the patron.
  • Discuss the issue with the patron away from other patrons in the Library, if possible, and try to ensure discussion takes place in an area where there is a security camera.
  • Give a copy of the Library’s written policy to the patron, if needed.
  • If the patron is a minor, let him or her know a parent/guardian will immediately be contacted if the disruptive behavior continues.
  • Assess the situation and ask the Library Director to intervene, if needed.
  • If the patron refuses to calm down after being asked, and/or becomes abusive or aggressive, and/or refuses to leave the Library after being asked to do so, the staff member may call the Hennessey Police Department and ask that local law enforcement escort the offending patron from the Library premises.
  • Any incident of policy violation must be documented that same day by the staff member who handled the incident and given to the Library Director, and must include:
    • Date and time
    • Patron’s name (if known or able to be determined)
    • Brief summary of the incident
    • Reason the person was asked to leave
    • List of any other patrons/law enforcement involved

PERMANENT BAN:

Patrons who engage in repeated disruptive behaviors listed above may be permanently banned from the Hennessey Public Library premises by the Library Director and/or Library Board. A written notice of permanent ban will be on file at the Library and a copy made available to the patron. The Hennessey Town Council will also be made aware of the ban.

Exceptions to any of the above may be authorized by the Library Director and/or Library Board. Neither the Director nor any other member of the Library staff is a professional medical or legal expert.  As such, all actions taken shall be subject to the best opinion of the Director and Library staff.

Adopted 4-8-2019

Reviewed and Approved 5-13-2019

Photography in the Library Policy

The Hennessey Public Library strives to ensure all Library patrons and staff can enjoy using the Library’s facilities without worrying about their personal rights being infringed upon.

I. PHOTOGRAPHING PEOPLE

Patrons are permitted to photograph or video themselves and/or friends and/or family in open public areas of the Library for personal use. Commercial photography/videography is prohibited unless specifically authorized by the Library Director and/or Library Board.

Patrons are not allowed to:

  • Take photos or videos in non-public areas such as restrooms or staff only areas.
  • Photograph other people, especially minors (ages 0-17), without express permission from those individuals, their parents/guardians, and/or the Library Director.
  • Shoot lewd, indecent, or sexually explicit photographs of themselves or others.

Anyone caught illegally photographing will be immediately reported to the Hennessey Police Department.

II. PHOTOGRAPHING MATERIALS

Patrons are permitted to photograph Library materials in accordance with copyright law. U.S. copyright law (Title 17, U.S. Code) prohibits the unauthorized reproduction or distribution of copyrighted materials, except as permitted by the principles of "fair use”. Users may not copy or distribute electronic materials (including electronic mail, text, images, programs, or data) without the explicit permission of the copyright holder. Any responsibility for the consequences of copyright infringement lies with the user; the Library expressly disclaims any liability or responsibility resulting from such use. (Refer Computer Access and Internet Use Policy for more details.)

III. PHOTOGRAPHING PUBLIC EVENTS

The Hennessey Public Library staff reserves the right to photograph and videotape Library programs and events for publicity and promotional purposes. All library patrons consent to the use of their photo taken at the library unless they specifically notify the Library Director of their objection. Library staff will make every effort to notify members of the public when photography/videography is taking place, and any patrons who do not want to be photographed or videoed must alert Library staff immediately.

In the same token, parents/guardians should expect their children will be photographed at events such as the summer reading program, storytimes, and the pumpkin patch for publicity and promotional purposes. Parents/guardians who do not wish to have their children photographed must inform the Library Director prior to the event, and every effort will be made to ensure those children are not photographed.

Adopted 4-8-2019

Reviewed and Approved 5-13-2019